Special RAS Events at ICRA2018

Event Day & Room Time
RAS Town Hall Meeting 24 May – Great Hall 4:30pm – 5:30pm
Student Scavenger Hunt 21 – 25 May
RAS Conference Organizers Workshop 22 May – M9 10:00am – 12:30pm
RAS Women in Engineering (WiE) Luncheon 22 May – P9 12:30pm – 2:00pm
Networking reception: Meet the RAS Technical Committees 22 May – TBD 5:00pm – 6:30pm
RAS Lunch with Leaders – for students 23 May – P9 12:30pm – 2:00pm
RAS Chapter Chair Workshop 25 May – M7 12:30pm – 3:00pm

RAS Town Hall Meeting

Thursday 24 May 2018
4:30pm – 5:30pm
Great Hall

Where are we now, and what are our strategies for future growth and services? How will IEEE Membership, Publications, Conferences and Events, and Technological Advances impact and influence our business?

Hear from IEEE and RAS Leadership as they describe IEEE and RAS in 2018, and where they see the Organization in 2025 and beyond.

Student Scavenger Hunt – ICRA 2018

Are you a student planning to attend ICRA 2018 in Brisbane, Australia?  Join the IEEE RAS Student Activities Committee for a fun scavenger hunt!  Teams of 2-3 students will be emailed a super top secret list of objectives on the morning of 21 May.  Throughout the conference, teams will then take pictures demonstrating they achieved each objective – ranging from shaking hands with RAS leadership, visiting local sights near the conference venue, to doing funny poses.  Awards will be presented to teams which found the most items and teams with the most creative photos!

Who: Students attending ICRA 2018

What: A fun picture scavenger hunt

When: 21-25 May 2018

Where: ICRA in Brisbane

Why: Because everyone needs a little fun!

If you already know a few other students attending, you can form a Team and register as a group. If not, please register yourself, and we will team you up with other enthusiastic roboticists. See you in Brisbane!

Register here: https://app.smartsheet.com/b/form/0cb766c0756a4684a0b03d719e45f32e

 RAS Conference Organizers Workshop 

**Free Workshop**
Tuesday, 22 May from 10:00-12:30

Lunch will be provided

Room M9, Brisbane Convention & Exhibition Centre, Australia

Conference timelines,  Bank Accounts, Budgets, Whether to hire a meeting planner, Conference Closings, Hotel Contracts, Insurance, Tax Issues— organizing a conference can be a daunting task, especially a large conference like ICRA or IROS involving a thousand people or more. Anyone who is involved in organizing an IEEE Conference, or is thinking about organizing a conference, is urged to attend. Get answers to your questions about the organization, requirements, logistics and finances of conferences, both large and small. Speak with the experts for advice on how to make sure your conference is executed flawlessly!
Anyone who is involved in organizing an IEEE Conference is urged to attend and get answers to your questions about the organization, requirements, logistics and finances of conferences, both large and small.

Tentative Agenda

  1. Welcome and Opening Remarks – Torsten Kroeger
  2. Conference Committee Roles and Responsibilities – Torsten Kroeger/ Karinne Ramirez Amaro
  3. Getting Started (Requesting Sponsorship & Conference Application) – Helge Wurdemann
  4. Conference Publications – Zhidong Wang
  5. Managing a Technical Program – Seth Hutchinson
  6. Conference Finance (Budgeting through Conference Closing) – Venkat Krovi/ Helge Wurdemann
  7. Event Logistics Planning and Execution – Lukrecija LeLong / Torsten Kroeger
  8. Working with IEEE Meetings, Conferences & Events – Lukrecija LeLong

Space is limited, so we encourage you to register as soon as your availability is confirmed.

Please register for this FREE workshop on-line:


RAS Women In Engineering (WIE) Luncheon

Tuesday, 22 May 2018 from 12:30-14:00

Room P9, Brisbane Convention & Exhibition Centre, Australia

The luncheon provides the opportunity to foster discussion on the role of women in robotics and automation, inspire girls and promote collaborations and initiatives to advance women in leadership.  As the goal for this event is to be more than a lunch for women, but a lunch with women.  Therefore, men are more than welcome to participate and enjoy the discussion.

Space is limited, so please register in advance!


NETWORKING RECEPTION: Meet the RAS Technical Committees

Tuesday, 22 May 2018 from 17:00 – 18:30

Room TBD, Brisbane Convention & Exhibition Centre, Australia

This event is open to attendees in the early stages of their career — young professionals and researchers. Chairs and Co-Chairs of the RAS Technical Committees will be available for informal conversation centered on new technologies in robotics and automation, future growth in the field, and how to get involved and contribute to RAS Technical Committee work.

Refreshments will be served! Come enjoy a snack and beverage, and meet some new colleagues!

Space is limited, so please register for this FREE networking event on-line:


Wednesday, 23 May 2018 from 12:30 – 14:00

Room P9, Brisbane Convention & Exhibition Centre

This luncheon is open to student and young professional attendees offering the chance to meet and interact with Leaders from RAS and industry. Informal discussion over lunch will take place round table style. Join us for career advice, insights into where the field is headed, or general conversation to get to know Leaders in the field of robotics and automation.

Confirmed RAS Leaders include:  Wolfram Burgard, Torsten Kroeger, Venkat Krovi, Yasushi Nakauchi, Zhidong Wang, Vijay Kumar, Tony Maciejewski, Satoshi Takodoro, Seth Hutchinson, Raja Chatila, Nancy Amato, Peter Corke, Hong Zhang, Jaydev P. Desai, Jing Xiao….

Space is limited, so please register in advance!


RAS Chapter Chair Workshop

**Free Workshop**

Friday, 25 May from 12:30-15:00 

Lunch will be provided
Room M7, Brisbane Convention & Exhibition Centre, Australia

On behalf of the Membership Activities Board, Chapter and International Activities Committee within the IEEE Robotics and Automation Society, we invite all RAS chapter chairs or a chapter representatives to attend this half-day workshop.

The objective of this workshop is to facilitate communication of local chapters and the IEEE Robotics & Automation Society and to encourage a knowledge share among leaders in terms of best practices from your chapter. In this workshop, representatives from successful chapters will share their experiences, lessons in organizing the local activities and recruiting more members to join. Representatives of RAS will provide tips to take advantage of chapter resources and how to get support from RAS.

Confirmed Speakers include:

2018 Chapter of the Year Award Recipient: Biao Zhang, Chair, IEEE RAS Connecticut Chapter

Registration is required for this FREE event.

See: https://app.smartsheet.com/b/form/8936d4d5e74a45b7ad9d0cec90675d7c

If you are not attending ICRA, but would like to participate in the workshop via the web, please contact RAS@ieee.org.